BASIC ACCOUNTING : SUBSIDIARY BOOKS & JOURNAL PROPER - KINDS - FORMAT

JOURNAL IS SUB-DIVIDED INTO VARIOUS PARTS KNOWN AS SUBSIDIARY. THE NUMBER OF BOOKS OPENED.


KIND OF SUBSIDIARY BOOK

PURCHASE BOOK :
THIS BOOK USED TO RECORD CREDIT PURCHASES MADE BY THE BUSINESS FROM IT SUPPLIER 

FORMAT
DATE            PARTICULAR         L.F          INWARD INVOICE NO       AMOUNT (RS)


SALES BOOK :
THIS BOOK USED TO RECORD CREDIT SALES BY BUSINESS TO ITS CUSTOMER.

FORMAT
DATE            PARTICULAR        L.F           OUTWARD INVOICE NO   AMOUNT (RS)


PURCHASE RETURNED BOOK : 
THIS BOOK IS USED TO RECORD ALL TRANSACTIONS RELATING TO THE GOOD RETURNED TO IT SUPPLIER

FORMAT
DATE            NAME OF SUPPLIER            L.F       DEBIT  NOTE     AMOUNT (RS)



SALES RETURNED BOOK :
THIS BOOK IS USED TO RECORD ALL TRANSACTIONS RELATING TO THE GOOD RETURNED BY CUSTOMER.

FORMAT
DATE             NAMES OF CUSTOMER      L.F     CREDIT NOTE      AMOUNT (RS)


BILLS RECEIVABLE BOOK :
THIS BOOK IS USED TO RECORD ALL THE BILLS RECEIVED BY THE BUSINESS FROM ITS CUSTOMER.

FORMAT
SL./NO.     DATE OF RECEIPT     L.F     DRAWER     ACCEPTOR     TERM     DUE DATE     RS.     REMARK


BILLS PAYABLE BOOK : 
THIS BOOK IS USED TO RECORD ALL THE BILL ACCEPTED  BY THE  BUSINESS DRAWN BY ITS CREDITOR

FORMAT
SL.NO              DATE OF ACCEPTANCE             DRAWER                 PAYEE                L.F              WHERE PAYABLE

DATE OF BILL              TERM              DUE DATE                 RS.             REMARKS


JOURNAL PROPER :
THIS BOOK IS USED TO RECORD ALL THE RESIDUAL TRANSACTIONS WHICH CANNOT FIND PLACE IN ANY OF THE SUBSIDIARY BOOKS.

SUCH AS : 
> OPENING ENTRIES AND CLOSING ENTRIES
> ADJUSTING ENTRIES
> TRANSFER ENTRIES FROM ONE ACCOUNT TO ANOTHER ACCOUNT
> RECTIFICATION ENTRIES
> BILLS OF EXCHANGE ENTRIES
> CREDIT PURCHASE/SALE OF AN ASSET OTHER THAN GOOD


CASH BOOK :
CASH BOOK IS A SUB DIVISION OF JOURNAL RECORDING TRANSACTIONS PERTAINING TO CASH RECEIPT AND PAYMENT

KIND OF CASH BOOK

SINGLE COLUMN CASH BOOK
FORMAT
DR.                                                                                                                                                     CR.
DATE   PARTICULAR   R.NO   L.F  RS.                             DATE   PARTICULAR  V.NO    L.F   RS.
 

TWO COLUMN CASH BOOK
FORMAT
DR.                                                                                                                                                     
DATE                PARTICULAR              R.NO           L.F           DISCOUNT ALLOWED       RS. 

CR.
DATE                PARTICULAR              V.NO       LV.F              DISCOUNT RECEIVED       RS.



THREE COLUMN CASH BOOK
FORMAT

DR.                                                                                                                                                     
DATE         PARTICULAR        R.NO      L.F       DISCOUNT ALLOWED      CASH      RS(BANK)

CR.
DATE       PARTICULAR       V.NO    L.F          DISCOUNT RECEIVED        CASH       RS(BANK)


BANK CASH BOOK :
FORMAT

DR.                                                                                                                                                     
DATE                PARTICULAR              R.NO           L.F           DISCOUNT ALLOWED       RS. 

CR.
DATE                PARTICULAR              V.NO       LV.F              DISCOUNT RECEIVED       RS.


PETTY CASH BOOK :
THIS BOOK USED TO RECORD ITEMS LIKE CARRIAGE, CARTAGE, ENTERTAINMENT EXPENSES, OFFICE EXPENSES, POSTAGE & TELEGRAM, STATIONERY ETC.